Simplify Securing your Records with Laserfiche 8.1

     Securing your data with existing tools


Windows Accounts


In Laserfiche 8, you can treat domain users and groups like any other user in Laserfiche. Thus, administrators can grant rights directly to these domain users and groups, configure auditing for them, configure trustee attributes, and otherwise treat them exactly the same as Laserfiche trustees.

LDAP (Lightweight Directory Access Protocol) Integration


Laserfiche now allows you to add LDAP directory account users and groups directly to Laserfiche. Once they have been added and granted access, users will be able to log in to your repository using their LDAP credentials,without needing to remember an additional username and password. This simplifies trustee management for administrators, who only need to maintain one set of users and groups, rather than replicating their LDAP users and groups in Laserfiche.

Default Security


Whenever you create a new volume, template or field, Laserfiche creates a starting set of security for that new object. You can customize the starting default security for your volumes, templates and fields. Laserfiche will then automatically apply your default security to all objects of that type that are created after that point. (Default security won't affect volumes, templates or fields that have already been created.) You can configure default security by user, group or Windows account, just like regular security. You can also grant special rights to the object's creator.

For example, by default you might want to grant the Volume right Read to all users, the rights Read, Create documents and Append Data to the Scanner Operators group, and all rights to the user who created the volume (the Creator user) and the Administrators group. Then, whenever you created a new volume, these rights would be the default starting rights for the volume. You could still customize the security for individual volumes – Default security simply allows you to customize the starting security configuration. Any user with the Manage Templates and Fields privilege can set default security for templates or fields, and any user with the Manage Volumes privilege can set default security for volumes.

Default security makes it unnecessary to modify every new volume, template or field's security to match a general security policy.
This saves time for administrators and users, and also helps ensure that security will be consistent for these objects.

New Entry Access Rights


Laserfiche 8 introduces a new entry access right, Delete Pages. This right controls the ability to delete pages from within a document. Without this right, a user will not be able to delete individual pages. (If the user has the Delete Entry right, however, they will still be able to delete the entire document, even if they do not have the Delete Pages right; Delete Pages only controls attempts to delete specific pages from within the document.) A user must also have the appropriate Volume access rights to delete the pages from a document. To complement the new Entry Ownership concept, there is also a new entry access right: Change Ownership. This right allows you to assign a new default owner to a document in that document's Properties dialog. (Since a document can only have one owner at a time, changing a document's ownership will remove the prior owner and replace them with the new owner.) Additionally, entry access rights now support the ability to grant or deny rights to a Windows domain user even if that user has not been explicitly added to the Windows Accounts list in Laserfiche. If a user has been granted access to the repository – for instance, by adding a Windows domain group to which the user belongs to the Trusted Windows Accounts list – you can customize the access rights for that user from the same dialog in the Client that you would use to grant access rights to a user.


New Privileges


Laserfiche 8 introduces several new privileges to help you manage your repository more easily. Some privileges allow you to more easily distribute administrative tasks between multiple users, while others enhance performance for the users they have been granted to. In some cases, you may wish to grant some of these new privileges to regular users, rather than restricting them to administrative users.


Purge Entries


Laserfiche 8 includes a new recycle bin feature, which allows administrators and users to review the documents that have been deleted before they are permanently purged from the repository. Administrators with the Manage Entry Access privilege can restore and purge any deleted entries, and users with the new Purge Entries privilege can purge entries that they have deleted themselves. Granting this privilege allows users to manage their own deleted documents and determine whether they should be permanently removed. If you would like a user to be able to decide whether a deletion should be permanent, you should give him or her this privilege.



To setup an demonstration of our Document Security please Contact Us with your information so that we can coordinate a time and date. You can also see a full list of new features in version 8 in PDF format Here

F.Y.I.

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